- Verification of physical residence in the Thomas Jefferson Elementary School district (i.e. phone bill, electric bill, etc.).
- Your child's birth certificate showing the child's name and birth date or a baptismal certificate.
***KINDERGARTEN AGE HAS CHANGED! Starting August 2014, Your child must be 5 on or before July 31 to enter Kindergarten.
- State law requires that a child must have a TB Clearance (IPPD or MANTOUX) and proof of physical examination within 1 year of school entry, completion of immunization appropriate for age, as well as Varicella, two (2) MMR, three (3) Hep B Immunizations, five (5) DTAP, DTP, DT or TD, four (4) Polio (IPV or OPV).
***With the proof of attendance of a local preschool, TB and physical examination will be waived. Both must be presented at the time of registration and must be current within a year of enrollment.
- A current physical exam given to the child within a year upon entry, transcribed onto a (form 14) Student Health Record (which may be obtained from the child's clinic)
An appointment verification slip, showing the date of physical exam to be given. There is a grace period of 30 days from the 1st day of entry, or the child wil be removed from enrollment.
- Transfer/Release form from previous school (including Form 14)
Registration is between 8:30 AM and 3:00 PM, Monday thru Friday. Your child(ren) enroll one day and they start the next day.
Power of Attorney Notarized Letters Due Annually
In 2008, the Hawaii Legislature amended the Hawaii Revised Statutes regarding Power of Attorney documents. All students with current POA's and any future students with POA's must adhere to this law.
Statute 560:5-105 Delegation of power by parent or guardian. A parent or guardian of a minor child or incapacitated person, by a power of attorney, may delegate to another person for a period not exceeding one year, Which time limit shall be expressly stated in the document, any power regarding the care, custody, or property of the minor or ward, except the power to consent to marriage or adoption.(L 2004, c 161, pt of ss1)
Parents initiating a Power of Attorney will be giving another person the right, except consent to marriage, to make decisions for their child including all school and health decisions. The child must reside full-time with the appointed adult. POA's cannot be used to cross school district boundaries for the purpose of attending a specific school. Parents need to be aware that they will lose all right to any state monetary benefits and federal/state tax deductions for the child.
All Documents must:
- State the name & address of who will have “Care and Custody” of the child.
- Name the person responsible for the minor's health care.
- Designate the beginning and ending dates. Not to exceed 12 months.
- Notarize the biological parent/legal guardian's signature.
Pupils transferring to Jefferson from a public school in Hawaii must present to our office the release card (Form 211) that was issued from the releasing school, as well as Form 14.
Pupils transferring from a non-public school in Hawaii or from an out of State school should present a release card, report card or any information that would facilitate registration and placement. If the child has special needs, this information must also be provided at the time of registration.
A parent or guardian is requested to report to the school office to complete forms requesting a student to be released at least five days prior to the child's last day of school. In certain situations a written request will be accepted. This will enable the office staff to secure the necessary information and prepare for a release card for your child. Lunch loans must be paid off, and all school property (textbooks, library books, supplies, etc.) must be returned.
Please give your new home address, telephone number, and the name of the new school, if possible. A parent/guardian should pick up the release card on the child's last day of school since it contains confidential information.
End of Year Early Release Policy (DOE)
A student leaving during the last four weeks of school will be given a report card with grades for the school year and an indication as to promotion or non-promotion based on his/her achievement and effort up to his/her date of release. Count the last week as a full week, even though it may not be a full five days for the pupils.
A student leaving during the fifth and sixth weeks before school closes will be given a report card with grades up to the time of departure, with a recommendation as to promotion or non-promotion based on a stated estimate of anticipated final grades.
A student leaving school prior to the sixth week before school closes will be released through normal procedure, except that the report card and a progress report will be given at the time of departure. School records will be forwarded later upon request of the receiving school.
These dates has been set in the assumption that students who leave prior to this date will enroll in a new school in time for that school to determine the final grades. If the student does not enroll in a new school before the end of the school year, it will be up to the receiving school the following year to determine promotion or non-promotion for early departure.
Geographic Exception (GE)
If your child is attending Jefferson on a GE from your actual home school and you move to a different address which belongs to another home school, you must submit a new GE application.
The GE process does not apply to homeless students unless the request is for a student to attend a school other than the school of origin or home school. A copy of the MV-1 form must be attached to the GE Request Form for any current or new McKinney-Vento Act student who is seeking a GE. Please contact the Homeless Concerns Office for issues or concerns dealing with homeless families. Toll Free Number: 1-866-927-7095